Greater St. Louis area Knights of Columbus
Best Practices for a parish level Baby Bottle Campaign
- Download and review the StL-BBB Reservation Request – www.IWknights.com
- Meet with parish pastor to obtain approval to stage the Campaign – NOTE: it’s a KofC State event
- Send follow-up letter to pastor outlining the key events of the Campaign – eliminates surprises
- Educate all about the difference between the parish-level Campaign and the larger Brigade crusade
- Set Campaign dates: choose “Baby Bottle Distribution” weekend (kickoff) and add 5 weekends for end
- Meet or notify parish staff, school principal, PSR director, Pro-life committee, etc.
- Make certain all parties realize this campaign is designed like Rice Bowl or UNICEF events
- Prepare PR plan – bulletin, local newspaper, signage, St. Louis Review, local merchants, web sites
- Determine the number of Bottles to distribute then finalize and return the StL-BBB Reservation request
- Determine pickup date and location of Bottles which are rented from the Baby Bottle Brigade
- Deliver Bottle deposit check to BBB
- Consider a raffle with prizes to increase the Bottle Return count
- Finalize key committee members – est. 5 to 6 – and numerous after-mass collectors and weekly counters
- Plan big BB Distribution kickoff day (e.g. ThriVe van, tents, Pro-life exhibits, teen/Knight as mass speakers)
- Baby Bottle Distribution day(s) – plan for inclement weather with a tent available. Use signage and prepare for 3 to 4 Knights at every exit (even small ones).
- Keep the parish engaged – bulletin and pulpit announcements about progress or information on Campaign.
- Weekend masses – will need 2 or more Knights or friends to collect bottles
- Bottle storage and security: this is a big deal since the Bottles are easy to steal. Find a safe place to store and make certain collection points are manned or checked frequently.
- Suggest the set-up and use a pass-through account entitled – “Parish Name + Baby Bottle Campaign”.
- Funds counting: 1-day/ week to count and deposit checks and paper money (or deposit next day). Expect to separate coins (foreign coins and objects), bag them deliver to a bank for counting. Need 6 to 8 Knights.
- Banking and transport – choose a bank with a high-speed commercial counter (i.e. 3,000+ per minute)
- Explain the Missouri Pregnancy resource center tax credit program – it will increase donations
- Record keeping: track deposit info and pace of Bottle collections and names/addresses of big givers,
- NOTE: it is important to keep copies of checks of $100 or more for the PRC tax credit
- Thank-you cards for the $100+ donors is a nice touch
- Recognize – large volumes of coins are heavy and a need for 2-wheelers, carts, and sturdy buckets
Post Campaign wrap-up period
- • Final Bottle inventory, pack-up and return and settle-up the deposit account
- Consider campaign end-date extensions – perhaps 1-week;
- Write and send final check to Baby Bottle Brigade
- Stage a post campaign event and thank you (remember next times)
- Publish final story in the bulletin and submit story to St. Louis Review.
- Ask committee members to consider working with the Baby Bottle Brigade as its volunteers
SEE: StL-BBB FAQ’s at www.IWknights.com for discussions about PRC tax credits, record keeping and more
For additional information please email questions or requests to: KofCBBB@IWKnights.com